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      Understanding Our Mapping Process: A Guide for Our Partners

      We would like to provide you with a brief overview of our mapping process and explain why certain properties may not (yet) be mapped with a GIATA-ID.

      1. Our Mapping Approach

      2. The Mapping Process in Detail

      3. Minimum Requirements for Mapping a Supplier Code

      4. Why Can’t a GIATA-ID Always Be Assigned?

      5. Summary

      1. Our Mapping Approach

      Our mapping process does not only compare individual supplier lists to our data but also cross-maps all suppliers with one another and with our database. This comprehensive approach allows us to ensure the highest possible data quality for all our partners.

      Because of this methodology, we are unable to prioritize individual supplier lists or partial portfolios. The general priority is based on how frequently a property appears across all suppliers. As a result, we typically focus on the most commonly distributed and significant accommodations first before moving on to properties that appear less frequently.

      2. The Mapping Process in Detail

      The process consists of multiple stages:

      2.1 Automated Matching

      During the initial phase, our system efficiently processes and aligns all submitted data, including any updates or modifications. It systematically compares new or altered datasets with existing mappings and the information stored within our GIATA-ID system.

      2.2 Manual Matching

      The second phase involves a thorough manual review. During this stage, we identify and exclude properties that do not meet our qualification criteria due to the following reasons:

      • Inconsistencies in the provided information,
      • Incomplete details, or
      • Unsupported types.

      Our teams follow clear internal guidelines to ensure an efficient and precise process so that all partners can maximize the value they receive from our data.

      3. Minimum Requirements for Mapping a Supplier Code

      To map a supplier code (or create a new GIATA-ID), the following minimum requirements must be met:

      • The property must be a real accommodation (no roulette hotels, cruises, test hotels, etc.).
      • The property must have a specific name (not a generic description like “3 Bdr Condo”).
      • There must be a specific physical address (no placeholders like “Various Addresses” or “Check-In address”).
      • The property must be commercial, not a private rental.
      • Reliable sources (e.g., an official website, official fact sheet, or reliable secondary websites) must be available to verify the information.
      • The data must be provided in Latin characters, or at least include enough Latin-based information to identify the correct name and address.

      4. Why Can’t a GIATA-ID Always Be Assigned?

      There are several common reasons why a property may not yet be mapped with a GIATA-ID:

      4.1 Unsupported Types

      Certain types cannot be created in our system because they are unsupported (e.g., cruises, test hotels, or certain types of apartments). These datasets receive a generic GIATA code and will not appear in MultiCodes.

      4.2 Missing Basic Information

      When essential information is missing, such as the property name, address, city, or country, the property is flagged internally as "lacks basic information."

      4.3 Inconsistent Data

      If the information provided is unclear or contradictory (e.g., the property name does not match the supplied address), the property will be flagged as “inconsistent.” 

      4.4 No Official or Reliable Source Available

      If no official or reliably categorized secondary sources are available, we will internally mark the property as "neither primary nor reliable secondary sources."

      4.5 Pending Manual Review

      Some properties are still undergoing manual review by our master data and mappings team because they did not meet the criteria for automatic mapping.

      In conclusion, our goal is to provide high-quality and reliable data to all our partners. To achieve this, we apply strict guidelines and a multi-step process that includes both automated and manual review phases.

      5. Summary

      Overview

      We map supplier data not just against our database, but across all suppliers simultaneously. This ensures consistent and reliable property data for all partners.

      Priority

      We prioritize properties based on how frequently they appear across all suppliers. This means the most widely distributed accommodations are processed first.

      The Mapping Process – 2 Steps

      1. Automated Matching
        Our system automatically matches properties, comparing new or updated codes to existing GIATA-IDs.

      2. Manual Review
        Properties that don’t match automatically are reviewed manually to filter out unclear, incomplete, or inconsistent data.

      Minimum Requirements for Mapping

      A property must meet these conditions to be mapped or created as a GIATA-ID:

      ✔ Real accommodation (no cruises, roulette hotels, etc.)
      ✔ Valid property name (no generic terms like “3 Bdr Condo”)
      ✔ Specific address (no "Various Addresses" or similar)
      ✔ Commercial (not private) accommodation
      ✔ Reliable sources available (official website, fact sheet, trusted secondary sources)
      ✔ Information must include Latin characters for name and address recognition

      Common Reasons Why a Property Can’t Be Mapped

      ❌ Unsupported type (e.g., cruise ship, test property)
      ❌ Missing basic data (e.g., name, address, contact details)
      ❌ Inconsistent data (e.g., mismatched name and address)
      ❌ No reliable source available
      ⏳ Pending manual review by our data team

      💡 Tip: If you need details on why a specific property wasn’t mapped, feel free to contact us.